You are here: Computational Linguistics > Instructions for Accepted Articles
Once your article has been accepted for publication in Computational
Linguistics, it goes through a copy editing process at MIT Press in
order to prepare it for publication in a forthcoming issue of the
journal. This page provides details on what you need to provide
to enable this process. If you have had a paper published in CL before,
please read these notes carefully, because aspects of our
processing are undergoing change.
Preparing the Final Version of Your Paper
- If your acceptance email from the editor requests any further changes to the
paper, please prepare a covering letter to the editor outlining the changes made.
- Make sure your text conforms to the CL Style
Guide, and use the most current CL LaTeX style
files. There are also a number of more LaTeX-related problems
that we often see in submitted manuscripts: please peruse the list of
common problems to make sure your final copy doesn't suffer from
Note that the style guide and style files are periodically
revised, so make
sure you pick up the current copies from this web site.
- A significant cause of delay in preparation for publication is
incomplete or incorrect bibliographic data. You can help by ensuring that
the references in your
bibliography are complete and correct. In particular, please ensure
that you provide page number ranges for all articles and papers in journals
As of 2005, for each published paper CL now prints the date on which
the paper was originally received, the date the most recent revision
was received, and the date on which the paper was accepted for
publication. The email you received from the Editor indicating that
paper has been accepted for publication should
contain the relevant dates.
These should be incorporated using the \historydates
command; see the sample LaTeX document provided with the style files
for an example.
Please format the dates in exactly the manner used in the example. If your
acceptance message does not indicate a date for 'revised submission
received', omit this part of the inserted information.
What You Need to Provide
The following items should be sent as attachments by email to the CL
Editorial Office, whose address is at the end of this document.
- A signed copy of our standard copyright form
as a PDF. This may be signed electronically, or it may be printed out, signed, then scanned
back to a PDF.
- A covering note indicating the following:
- The operating system under which you created the PDF files.
- The editor or editing environment in which you created the source file.
- The version of LaTeX and any other related software you used to
create the PDF file.
- A list of any special LaTeX packages or fonts you used in creating the
- A plain text file, named address.txt,
containing the name and email address of the author who is to receive the proof copies of the
article. Proof copies will be sent by email, and typically to one author only: please notify
us if more than one author requires proof copies.
- A single-spaced PDF version of your paper.
- A double-spaced PDF version of your paper: this
should be double-spaced throughout, including the abstract and
figure captions, footnotes, bibliography, tables and figures. You can
achieve this in the current CL LaTeX style files by using the
manuscript argument to the \documentclass command; see the sample file
for an example.
- Except in special circumstances, your paper should be in LaTeX
please send us the LaTeX source
files and any additional fonts or style files that are not commonly
available. The various files needed to recreate the document should
be collected together in a .zip file. If the editor has agreed that
you do not need to provide LaTeX input, please
send an on-line ASCII version of the text instead.
Please make sure you use the current CL style files,
since these do undergo periodic changes.
CL Editorial Office Addresses for Submitted Materials
|Please send hard copy materials to:||Please send soft
copy materials to:|
University of Geneva
5 rue de Candolle
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Last Modified: 30th January 2017 (SL)