You are here: Computational Linguistics > Using the Electronic Submission System



General information

You sent me a review request! What do I do next?

You already have an account. (We have to create one for you in order to send you the request.) Skip "Creating an account" and go straight to "Logging in" or "Forgotten username and password". You'll probably also want to read Information for reviewers.

Creating an account

If you have received a review request, you already have an account. See above.

Otherwise, register for an account with the electronic system here.

At the bottom of the form is a "Register as" field where you indicate what type of user you wish to register as. At this stage, you are only able to register as an author. If you do not select any option here, you will be unable to do anything once logged in. If you accidentally submit the form without selecting an option, contact us and we will update your account information for you.

Logging in

Log in here using the username and password that you specified or that were generated for you when your account was created.

Forgotten username or password

Go to this page and enter the email address associated with your account. This will send you an email with a confirmation link. After clicking the confirmation, your password will be reset and a second email sent to you, containing both your username and password.

If you have received an email from the system in the past (e.g. a review request), your account is associated with the address that that email was sent to. If that doesn't help and you cannot remember which email address is associated with your account, or you have any other difficulty with this process, please contact us.

Contacting us

If anything on this page indicates that you should contact us, or your question is not answered here, please send an email to

Information for authors

Submitting a new article

If you do not have an account, you first need to register. At the bottom of the registration form is a checkbox: "Register as [] Author: Able to submit items to the journal." You must tick this box, otherwise you will be unable to upload your article.

If you already have an account as an author, simply log in using your existing account.

If you have an account as a reviewer, you can extend your user account to the 'author' role by logging in, selecting "Edit your profile" and selecting the checkbox beside "Author" near the bottom of the page.

Once you have logged in, click on the "New Submission" link and follow the prompts. Please note that Computational Linguistics does not do double-blind review: authorship of submissions is known to the editorial board and the reviewers. As such, it is not necessary to anonymise the manuscript. Remember to double-check that the article metadata, including details of all authors, is complete and correct.

If your article does not upload, it may be because the file is too large. Try uploading a version of your article with lower quality graphics. If it still fails, contact us.

Once your article has been successfully submitted, you should receive a confirmation email. If you do not receive this email, but you are certain you have completed all five steps of the submission process, please contact us.

"Journal section"

The first step in the article submission process is to select a "journal section". For most articles, this will be either "long paper" or "short paper" (see our submission guidelines for information). If you are submitting a survey article proposal, select "survey article". If you are submitting an article to a special issue, select the name of the special issue, regardless of whether your article is a long or short paper.

Article reference numbers

An article which is being handled through the electronic submission system is given a submission ID by the system. This ID is an integer. When corresponding with you we will refer to your paper by this ID, either on its own or prefixed by "OJS-".

The few articles which are not being handled through the electronic submission system have a reference number of the form CL YY-NNN.

Notification of intent to resubmit

If you receive a "Resubmit for Review" decision for your article submission, please notify us within one week if you intend to submit a revised version. If you do not do so, your article will be archived. If your article has been archived and you would like to submit a revised version of your article, you will need to email us to request that your article be returned to the list of active submissions.

To submit your revised article, please follow the instructions below.

Submitting a revised article

If your article has been reviewed and you are asked to submit a revised article for a second-round review, please please complete the following steps:

  1. Log in and select the submission for which you are providing a revised version. If your article has been archived, you will need to email us to request that it be returned to the list of active submissions.
  2. Under the "Review" tab, at the bottom of the page (under the "Editor Decision" heading) is an option to "Upload Author Version". Select your revised article and click "Upload". The interface is somewhat unintuitive; do not be put off by the "Editor Decision" heading or the fact that the page lists only the Round 1 review.
  3. Your response to reviewers and any other additional files you have been asked to provide should be added as supplementary files. The link to add such files can be found under "Submission" in the "Summary" tab.
  4. Email us at to notify us that the revised article has been uploaded. We will initiate the second round review and send you a confirmation.
  5. Log in again and go to the "Review" tab. There should be a new round listed. Check that the version of the article provided for the latest review round (beside "Review Version") is the most up-to-date version. If it is not, please contact us immediately. Note that supplementary files do not get associated with a particular review round, and will still be listed in the "Summary" tab.

If your submission was not handled through the electronic submission system (i.e. your article had a reference number of the form CL YY-NNN), please contact us to confirm what to do.

Once your article has been accepted

At present, the final stages of the publication process are not handled through the electronic submission system. If your article has been accepted for publication, please see the instructions for accepted articles for information about what is required.

Information for reviewers

Account creation

Before sending you a review request, we first create a reviewer account for you in the system. When this is done, you will receive an email containing your username and password. If you would like to have your details removed from the system, please let us know and we will remove you. Note, however, that you must have an account for us to send you review requests for the journal.

Accepting or declining a review request

If you have been invited to review an article, you will receive an email containing the abstract of the article and a due date for the review. If the due date is problematic, please contact us before accepting or declining the review. Please do not simply change the date in the email notifying us of your acceptance.

To accept or decline the review, go to the login page and enter your username and password. Select the article from your list of active submissions on your "Reviewer" page. Indicate your response by clicking on the mail icon beside either "Will do the review" or "Unable to do the review".

Once you have accepted the review, you will be able to access the full article. Click the link beside "Submission Manuscript" to download the article.

If you do not accept or decline the review within 5 days, the system will automatically send a reminder email. A quirk of the system is that the automated reminder email is the same for accepting/declining the review and for entering the review when it is due, so the email contains information about both.

Unable to download the paper

Usually this is because you have not yet accepted the review through the electronic system. Follow the instructions above to accept the review, and a link to download the paper should appear under step 2 of the "Review Steps".

Entering your review

To enter your review, please log in and select the article from your list of active submissions on your "Reviewer" page. Click on the icon beside "Review Form" and fill in your review. You may also upload additional files if you wish. Finally, you must enter your overall recommendation, which is one of "Accept Submission", "Revisions Required" (for minor revisions), "Resubmit for Review" (for major revisions that require another round of reviewing), "Resubmit Elsewhere", "Decline Submission", or "See Comments". Note that this is in addition to your review form, and your review will not be complete until this recommendation is entered.

If the due date for your review has passed, you will receive a reminder email, either automatically generated by the system, or triggered by us. A quirk of the system is that the automated reminder email is the same for accepting/declining the review and for entering the review when it is due, so the email contains information about both. Please log in and enter your review as described above. If there will be a delay in entering your review, we would appreciate it if you could email us to let us know when we can expect to receive it.

Accessing your previous reviews

Reviews that you have previously entered through the submission system can be found under the "Archive" list of your reviewer interface. This includes your reviews for earlier rounds of a submission that you are rereviewing.

Broken URLs and error messages

Page not found

Most commonly, this occurs when clicking on an automatically-generated 'one-click' URL in an email from the system. (These URLs usually have a "key=" field at the end.) If this is the case for you, please log in to perform your task. (See above under Help for authors and Help for reviewers for information about performing common tasks.) If this does not solve your problem, please contact us. We are phasing out the use of these automatically-generated URLs in the hope that this error will be reduced.

Blank page

A rather mysterious error, sometimes users click on a link only to be met with no page at all. Try a forced refresh (which may be something like shift-control-R instead of the usual control-R) and/or wait a little while before trying again. If that still doesn't work, please let us know.

Other error messages

If you encounter a different error, contact us. It is important that you provide us with as much information about the error as possible, including the text of the error message and what you were doing that resulted in the error.

Email messages not being received

Not strictly an issue with the electronic submission system, some people find that emails from us are not being received. Most likely, they are being caught by a spam filter. Gmail addresses in particular seem to have this problem. Try these suggestions.

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Last Modified: 9th May 2013